Fellowship Council - Matching Process Information

Application and Matching Cycle Deadlines and Information

The following information is for the Fellowship Council’s Advanced GI MIS, Bariatric, Complex Gastrointestinal Surgery, Comprehensive Flexible Endoscopy, Foregut and HPB 2024-2025 fellowships.

Please note: There is a separate application and matching process for Non-AGCME Advanced Colorectal and Thoracic Matching Process.

To apply to a Fellowship Council fellowship is a 3-step process.

STEP 1: The first step is to complete your application by creating an account beginning on December 1, 2022. To do so, click on Login/Create Application to the left. The application deadline is February 7, 2023.

STEP 2: The second step is the interview process where applicants will be invited to interview by programs.

STEP 3: The third and final step is the matching process where programs and applicants rank each other and submit final rank order lists. The matching process will be conducted via a separate Fellowship Council matching process system.

Access the Frequently Asked Questions page and User Guide.

For violations information, review the Fellowship Council Matching Service Participation Agreement carefully when logging into the matching process site for the first time and also visit the Matching Policies and Procedures page.

Fellowship Application Process Opens: December 1, 2022 at 5PM (PT)
Fellowship Application Closes: February 7, 2023
Rank Order List Opens: May 1, 2023
Rank Order List Deadline: May 18, 2023
Scramble Date: June 7, 2023
Date for Announcement of Fellowship Matches: June 8, 2023
Fellowships Begin: August 1, 2024

The deadline to submit a rank order list is May 18, 2023 11:59PM (PT).

As a reminder, applicants may only certify one rank order list when participating in application processes with concurrent match dates. An applicant who accepts a position through another national match plan or by agreement outside the FC Matching Process must withdraw PRIOR to the Fellowship Council rank order list deadline on May 18, 2023. Failure to do so is a violation of the Fellowship Council Matching Service Participation Agreement (FCMSPA), which all applicants agree to upon signing onto the matching system. The violation will be investigated by the Fellowship Council. Applicants who elect to participate in the matching process and certify a rank order list by May 18, 2023 are prohibited from accepting a position through any other national matching service or by agreement outside the match after the rank order list deadline. The Fellowship Council will oversee the fellowship experience, and will use its best efforts through accreditation to make the clinical experience a positive one. However, the Fellowship Council cannot guarantee that turnover within the faculty or within the program’s administration will not occur, either prior to or during the applicant’s tenure in the program. The match is with the program not the faculty. The listing of an applicant by a program on its certified rank order list or of a program by an applicant on the applicant’s certified rank order list establishes a binding commitment to offer or to accept an appointment if a match results. Failure to do so is a violation of the terms of agreement agreed to at the initial login to the site. If a violation is confirmed, the applicant or program may be subject to penalties, as described in the Fellowship Council Violations Policy. If an applicant is requesting a matching process commitment dissolution, the applicant must submit the Matching Process Commitment Dissolution Form to the Fellowship Council office for review by the Fellowship Council’s Communications Committee and its Board of Directors.

If you have any questions about the matching process, please contact the Fellowship Council office at 310-437-0555 or email [email protected]

On Scramble Day, June 7, 2023

If you do not match with a program, you will receive an email notification on June 7, 2023 between 9:00AM and 9:30AM (PT). You will then need to log into your account on fellowshipcouncil.org and click on Access Matching Process Site. From there, you may click on the Reports link and access the Available Programs report. You may contact any of the programs on that list directly regarding their open position. Programs will also have access to both your application and letters of recommendation via the Available Applicants report. To change your availability status at any time so that you are no longer on the Available Applicants report, log in to your account, click on your user name in the upper right hand corner, and select “No” on the Available line. For more information, please refer to the Frequently Asked Questions document and the User Guide.

On Announcement of Fellowship Matches Day, June 8, 2023

Matching result notification emails will be sent on June 8, 2022 letting both programs and applicants know if they matched but additional details on who was matched will not be available until the Date of Announcement of Fellowship Matches, June 8, 2023 between 9:00AM and 9:30AM (PT). At that time you may also log into your account (log into your account on fellowshipcouncil.org and click on Access Matching Process Site) to view the matching process results.

Once you have logged into your account, your matched program will be highlighted on your “My Programs” list in the left hand column in green. You and the program may begin to contact each other directly once you have matched. If you have not matched, your page will list “You did not match any of the fellowship programs on your rank list”.

In addition, the following reports will also be available through your account:

-Available Programs by State
-Matching Process Outcomes by State
-Matching Process Statistics

The listing of an applicant by a program on its certified rank order list or of a program by an applicant on the applicant’s certified rank order list establishes a binding commitment to offer or to accept an appointment if a match results. Failure to do so is a violation of the terms of agreement agreed to at the initial login to the site. If a violation is confirmed, the applicant or program may be subject to penalties, as described in the Fellowship Council Violations Policy. If an applicant is requesting a matching process commitment dissolution, the applicant must submit the request in writing to the Fellowship Council office for review by the Fellowship Council’s Communications Committee and its Board of Directors.

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The following information is for the Fellowship Council’s Non-ACGME Advanced Colorectal and Thoracic application and matching process.

Please note: Scroll up to view the application and matching process for the Fellowship Council Advanced GI MIS, Advanced GI MIS/Bariatrics, Bariatric, Complex Gastrointestinal Surgery, Comprehensive Flexible Endoscopy, and HPB fellowships.

To apply to a Fellowship Council fellowship is a 3-step process.

STEP 1: The first step is to complete your application by creating an account beginning on August 1, 2022. To do so, click on Login/Create Application to the left. The application deadline is November 8, 2022.

STEP 2: The second step is the interview process where applicants will be invited to interview by programs.

Access the Frequently Asked Questions page and User guide.

Fellowship Application Process Opens: August 1, 2022
Fellowship Application Closes: November 8, 2022
Rank Order List Opens: January 4, 2023
Rank Order List Deadline: January 17, 2023
Scramble Date: January 23, 2023
Date for Announcement of Fellowship Matches: January 24, 2023
Fellowships Begin: August 1, 2023

The deadline to submit a rank order list is January 17, 2023 11:59PM (PT).

As a reminder, applicants may only certify one rank order list when participating in application processes with concurrent match dates. An applicant who accepts a position through another national match plan or by agreement outside the FC Matching Process must withdraw PRIOR to the Fellowship Council rank order list deadline on January 17, 2023. Failure to do so is a violation of the Fellowship Council Matching Service Participation Agreement (FCMSPA), which all applicants agree to upon signing onto the matching system. The violation will be investigated by the Fellowship Council. Applicants who elect to participate in the matching process and certify a rank order list by January 17, 2023 are prohibited from accepting a position through any other national matching service or by agreement outside the match after the rank order list deadline. The Fellowship Council will oversee the fellowship experience, and will use its best efforts through accreditation to make the clinical experience a positive one. However, the Fellowship Council cannot guarantee that turnover within the faculty or within the program’s administration will not occur, either prior to or during the applicant’s tenure in the program. The match is with the program not the faculty. The listing of an applicant by a program on its certified rank order list or of a program by an applicant on the applicant’s certified rank order list establishes a binding commitment to offer or to accept an appointment if a match results. Failure to do so is a violation of the terms of agreement agreed to at the initial login to the site. If a violation is confirmed, the applicant or program may be subject to penalties, as described in the Fellowship Council Violations Policy. If an applicant is requesting a matching process commitment dissolution, the applicant must submit the Matching Process Commitment Dissolution Form to the Fellowship Council office for review by the Fellowship Council’s Communications Committee and its Board of Directors.

If you have any questions about the matching process, please contact the Fellowship Council office at 310-437-0555 or email [email protected]

On Scramble Day, January 23, 2023

If you do not match with a program, you will receive an email notification of January 23, 2023 between 9:00AM and 9:30AM (PT). You will then need to log into your account on fellowshipcouncil.org and click on Access Matching Process Site. From there, you may click on the Reports link and access the Available Programs report. You may contact any of the programs on that list directly regarding their open position. Programs will also have access to both your application and letters of recommendation via the Available Applicants report. To change your availability status at any time so that you are no longer on the Available Applicants report, log in to your account, click on your user name in the upper right hand corner, and select “No” on the Available line. For more information, please refer to the Frequently Asked Questions document and the User Guide.

On Announcement of Fellowship Matches Day, January 24, 2023

Matching result notification emails will be sent on January 24, 2023 letting both programs and applicants know if they matched but additional details on who was matched will not be available until the Date of Announcement of Fellowship Matches, January 24, 2023 between 9:00AM and 9:30AM (PT). At that time you may also log into your account (log into your account on fellowshipcouncil.org and click on Access Matching Process Site) to view the matching process results.

In addition, the following reports will also be available through your account:

-Available Programs by State
-Matching Process Outcomes by State
-Matching Process Statistics

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