Frequently Asked Questions for Program Directors

1. How do I use this site?
   
   
2. What if I have more than one fellowship available?
   
   
3. How do I edit my listing?
   
   
4. How do I recover my username and password?
   
   
5. How do I join the Fellowship Council?

HOW DO I USE THIS SITE?

As a Fellowship Program Director, you will be using the Programs section of the site almost exclusively.

The first thing you need to do is go to the Programs section and follow the steps listed on the first page to create your account and then log in to your account. Once you have accomplished those steps, you will see the Welcome page and be presented with the account management options. When you return to the site, all you need to do is log in from the Programs page (step 2) to access your account information for all future functions.

After successfully creating your account and logging in, you should select the "Create Program Listing" option from the Welcome page. Creating your listing is a matter of filling out the form fields presented to you on each page and clicking the "Save & Continue" button at the bottom of each page. If you navigate to another page or site without clicking the "Save & Continue" button during the process, the information on that page will be lost. Once you have successfully completed all six steps of the listing, you will see one more button asking you to confirm the information and send it to the FC admins for review. If you do not confirm the information, your listing will not be reviewed and will not be made viewable to the residents. You may use your browser's "Back" button to go back through the listing information and review it at this time or click the confirmation button to notify the FC admins that a new listing has been added to the database. Once the admins have reviewed the information and verified your membership, we will activate your listing and it will be viewable from the Directory of Available Fellowships. Residents who sign up to use this site will now be able to apply to your program.

At this point, the only other thing you need to do is check your account page on a regular basis to Review Applicants to Your Program. From this link, you will see how many residents have confirmed their intention to apply for your program, view and print their universal fellowship application form and download their letters of recommendation.

WHAT IF I HAVE MORE THAN ONE FELLOWSHIP AVAILABLE?

If you have multiple fellowship openings that fall under the same listing (i.e., you take on two fellows each year), then note that in the appropriate place as you complete the listing. If you have two different fellowships (i.e., a research and a clinical fellow) then you should create an account for each type of fellowship offered. The FC Webmaster strongly recommends that you use a different email address for each account.

HOW DO I EDIT/MAKE CHANGES TO AN APPROVED LISTING?

Once your listing has been approved and made public, if you log back into the Programs section, you will see a link to Edit Your Listing. Editing works the same way as creating...you will be stepped through your existing listing and can change any data you wish. Please remember that you must use the "Save & Continue" button to move through the listing. Any changes that are made to the listing using the edit pages will IMMEDIATELY show up in the public database.

HOW DO I RECOVER MY USERNAME AND PASSWORD?

If you forget your account information, there is a form to recover them at https://fellowshipcouncil.org/programs/recoverpassword.php. You need to use the email address that you created the account with to recover information. You may change this email address by editing the listing and changing the email address that shows up on page 1 of the edit listing sections.

If you have also forgotten the email address, please contact the FC Webmaster for technical support by email or by phone (310-437-0555).

HOW DO I JOIN THE FELLOWSHIP COUNCIL?

Please read the Criteria for Membership and Dues Information pages.